Title: HR Associate
Employee Status: Regular Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job Overview:
The HR Associate is responsible for data management, system maintenance, auditing the integrity of the data, ensuring record retention, and being the gatekeeper for all HR employee system transactions, as well as entering accurate/consistent data in the HR systems with precise documentation that supports all changes to optimize NYRA’s record-keeping practices.
Essential Functions:
Essential Functions include but are not limited to:
• Data Entry and Management:
o Processes, enters, and maintains day-to-day changes to all Human Resources systems which include hiring new employees, re-hiring them, entering leave administrations, processing employee status changes, assigning benefit groups, supporting organizational changes, and administering separation changes via the personnel action forms (ABCs).
o Partners with Payroll to ensure accuracy and timely submission of employee transactions.
o Collaborates with the Sr. HRIS and Compensation Generalist and HR team to refine the employee data collection & management processes, to ensure historical as well as current data is accurate while validating essential data needs are met.
o Quality checks, manipulates and merges data in preparation for key stakeholder reporting, analyses, and vendor payments for numerous services.
o Audits, maintains, and generates reports of nonunion/union databases to monitor benefit programs, secure vendor compliance, validate those systems are properly capturing appropriate data fields, and ensure they reflect accurate employee roster changes monthly to minimize financial risk to NYRA.
o Completes standard / Ad Hoc reports and audit requests.
• System Maintenance and HR Administrative Support:
o Primary focus on implementation, support, and maintenance of the Human Resource Information Management System.
o Ensures data quality and integrity by conducting weekly data audits and presenting its results monthly.
o Ensures that personnel records are compliant with company, State, and Federal guidelines. Participates as needed in monthly/quarterly and annual audits of personnel records and HR functions.
o Administers HR-related activities at all phases of the employee life cycle, including status changes and terminations. Coordinates HR data processing with appropriate business units while supporting the creation of new employee titles, and salary tiers in HR systems.
o Files and retrieves human resources documents, records, reports, and employee archives.
• HR Support
o Assist on an as-needed basis with HR-related activities at all phases of employee life cycle, including, onboarding, performance management, recruitment, status changes and terminations. Coordinate HR data processing with appropriate support staff.
o Participate in special projects as requested or desired; help clarify project objectives; set timetables and schedules; conduct research; develop and organize information; fulfill transactions.
Qualifications:
• Education: College Degree.
• Experience: A minimum of 3 years of progressive experience with Data Entry
• Other Requirements: Experience with unions, and labor relations preferred. PHR, SPHR, SHRM- CP, or SHRM-SCP are highly desirable.
• Strong computer literacy, including Excel and HRIS databases.
Summary of Physical Requirements and Work Environment:
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Pay Range / Salary: $35/hour
