ROLE PURPOSE:
● To administrate all aspects of raceday, including live-time external communications
● Provide additional support to the BHA Stewards as required
KEY DUTIES AND RESPONSIBILITIES
In the administration of raceday it is critical that all records, whether they be written, digital or voice recorded, are completed accurately and promptly, and stored appropriately. As the record keeper, there is a particular responsibility to ensure strict adherence to BHA Policies and Procedures.
1. On Raceday (as an Assistant Steward):
● Report any concerns, or potential breaches of the BHA Rules and Instructions to a BHA Steward;
● Assist in coordinating the Raceday Team Briefing, record relevant comments in the Raceday Team Briefing Document;
● Compile the race reports in conjunction with the BHA Stewards;
● Maintain accurate online records of all activity via the BHA Stewards System;
● Update Twitter promptly as outlined in the Stewards’ Twitter Handbook;
● Transcribe racecourse enquiries as required;
● Carry out any other raceday duties as instructed by the BHA Stewards;
● Assist as a Panel member at a Stewards’ Enquiry in the event of there being insufficient BHA Stewards to be quorate.
2. On Raceday (as a Raceday Assistant)
● Support the Stewards to ensure that raceday is run in line with the B H A Rules and Instructions;
● Be familiar with all aspects of raceday operations and carry out routine tasks as directed by the Stewards including, but not limited to, the following:
- checking horses are wearing the correctly declared equipment;
- taking post-race reports from riders and trainers;
- convening riders/trainers for enquiries;
● Report any concerns, or potential breaches of the BHA Rules and Instructions to a BHA Steward.
3. Pre Raceday:
● Prepare in advance for any issues which might affect raceday operations and administration
● Keep abreast of Racing Press activity where it concerns the BHA in particular and Keep up to date with the current affairs of the Racing Industry
4. Additional responsibilities:
● Attend BHA Stewards’ Training days/Workshops when required
● Under the provision of the Data Protection Act 1998, it is the responsibility of this Jobholder to ensure all confidential and personal information to which he/she has access to in the course of employment, is regarded as strictly confidential. Failure to adhere to this instruction will be regarded as serious misconduct
5. Assistant Steward Team Leaders - in addition to the duties and responsibilities listed above, the Assistant Steward Team Leaders will:
● Be responsible for training and mentoring new team members;
● Review all publications disseminated from the Stewards’ Room to ensure and maintain consistency and accuracy.
